Labour supply timesheet template

What is in it

• Header: supplier, client, project or site, the period covered, who prepared it and the client reference or LPO.
• Roster: one row per worker with ID, name and trade, one column per day with the weekday shown, total hours and absent days.
• Attendance codes with a legend: hours as numbers, A for absent, W for the weekly off day, H for a public holiday.
• Summary by trade and project: hours, rate and amount per line, then additions or deductions, VAT and the net payable.
• Sign-off: prepared, verified and approved blocks with name, signature and date.
• Notes: submission terms so they are agreed in writing, not argued about later.

How to use it

1. Enter the supplier, client, project and the exact period. A timesheet with no clear period is the easiest to dispute.
2. List each worker once, with a unique ID, so two people with similar names can never be merged.
3. Record hours daily, not at month end, and use the codes for everything that is not a worked day.
4. Group the hours by trade and project on the second sheet, using the rate agreed for each.
5. Have the preparer, your verifier and the client’s representative sign before you invoice, and attach the signed timesheet to the invoice.

The reasoning behind each part is in our guide to the construction timesheet format for labour supply, and how to stop client timesheet disputes covers what to agree with the client first.

When a template is not enough

A spreadsheet works well for a handful of workers on one project. Once the same hours have to feed payroll, a WPS file and invoices for several clients, retyping them into each is where errors and disputes start. See timesheet software for UAE construction and manpower teams, where approved hours become the payroll and the invoice without being typed again, or compare ManpowerSync with Excel. Working out what rate to put on the summary? Try the manpower hourly rate calculator.